Ras – Document Management

dbtech_RAS_logo.pngDbtech automated information management and reporting solutions give companies the ability to easily unify, search and gain value from documents stored across any and all disparate data sources. Our solutions are already widely utilized in the healthcare, hospitality and retail industries.

Ras monitors both internal and external data sources for new information.  This information can be in the form of a report, interface transaction, scanned image, spreadsheet, PDF file or any file type recognizable by Windows.  Ras analyzes the inbound document and determines it’s identity based on rules perfected over the 20 years Ras have been servicing customers.  Once identified the document is encrypted, automated and made available to any users anywhere.

With years servicing Healthcare, and it specific focus on security and privacy, Ras will ensure that documents are protected.  Ras documents are safeguarded through role-based access and pervasive audit logs.

As documents are captured by Ras, a series of Workflow Automations will occur based on your instructions. These Workflow Automations include…

(Hover over any box to see a description)

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A feature that gives you control over new content in eFolders.  Have a new invoice type you want scanned and automatically linked to the vendor account based on the vendor name and invoice #?  How about a new laboratory report from a new lab?  Smartlinks is the answer.  Other vendors charge for adding new content types to their platform, Dbtech gives you tools manageable by any analyst-level individual.[/tippy]

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Eliminates errors associated with re-keying data by automatically extracting data from single or multiple sources. Data can be imported into a separate database program or format. Information is immediately available enabling executives to make timely business decisions. Information can be mined to create interfaces and generate dashboard reports.[/tippy]

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For those users who require paper reports, Autoprint automatically prints sections or complete reports to any network printer.

Eliminates the need to manually print forms that must be printed on a regular basis. Distributes automatically printed forms to those who require printouts. Automates the manual process of printing selected forms. Once the commands are set up and selected, the specified forms are printed automatically without user intervention.


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Eliminates expenses associated with manual pre-printed forms and accommodates quick access to patient data to answer billing questions from customers by being able to capture UB04s and CMS1500s electronically. Allows users the ability to perform searches and access specific data for any time period.[/tippy]

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Eliminates the need to manually fax or remotely distribute reports to users who have a need for hardcopy reports. Automates the manual process of sending selected reports. No user intervention is needed once the commands are set up. Converts data to a uniform PDF viewer with built-in password and recipient security with all encryption and security as required by HIPAA relating to the protection of patient health information (PHI)..[/tippy]

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Need to work with interface transactions like healthcare’s HL7?  Our ability to capture and deconstruct interface transactions will provide your eFolders database with the most up-to-date information!  Added a new vendor to Lawson?  Your patient Financial Class changed?  Want to turn an interface transaction into an eForm?  All of this is possible with Dbtech’s interface ready capture engine.[/tippy]

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Users can extract data and update existing databases by automatically and instantly merging and integrating applications that had been independent of one another. Provides the ability to merge data from disparate systems. Allows for the sending of FTP files to remote locations, push reports to PDAs or fax servers or launch third-party applications while the information is
being automatically captured..[/tippy]

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Converts and archives all 837 transmissions and 835 receipts into a user-friendly, searchable database. Allows users to automatically capture, query, view, print andstore transactions in an easy-to-read format. Eliminates the need for conversion programs to audit and query data.[/tippy]


  • Of all documents handled each day in the average office, 90% are merely shuffled
  • Currently, 90% of corporate memory exists on paper
  • There are over four trillion documents in the U.S. alone, growing at a rate of 22% per year
  • Professionals spend 5-15% of their time reading information, but spend up to 50% looking for it
  • Corporate paper-based documents are growing at the rate of 200% per year
  • 19 copies are made from each paper document
  • 22% of all documents are lost
  • 7.5% of paper documents are lost completely
  • 3% of the remainder get misfiled
  • $20.00 is spent on labor to file a document
  • $120.00 is spent on labor searching for the misfiled paper documents
  • $250.00 is spent on labor to search for lost files

These are just a few reasons why document storage and imaging has become such an integral component to successfully running any business whether large or small; not to mention all the environmental concerns associated with paper-laden processes. Dbtech has the solutions that help eliminate the ever-growing nightmare associated with handling paper.