Document Management

Document Management EDMS DMS ImagingWhen businesses want to capture, disseminate and archive corporate reports, interface transactions, images, spreadsheets, PDF files and more they turn to Dbtech’s Document Management solution Ras.

Ras automatically identifies content from all IT sources using pattern-matching logic perfected for over 25 years!  This gives Ras customers an easy way to store & access critical corporate content with minimal to no effort by IT support staff.

Customers feel safe providing access to content through Ras to all users because everything is encrypted, all actions audited and users only see what you want them to see.

More than just archiving, access and storage, Ras is especially relevant at eliminating manual steps using Automation and Workflows.

Document Management Workflows

SmartLinks:

Have a new invoice type you want scanned and automatically linked to the vendor account in eFolders?  How about a new laboratory report from a new lab?  SmartLinks is the answer.  Because dbtech gives you tools to expand your solution (unlike other vendors), you won’t pay for adding new content types or platforms.

Data Extraction

Eliminates errors associated with re-keying data by automatically extracting data from single or multiple sources. Data can be imported into a separate database program or format. As a result, information is immediately available enabling executives to make timely business decisions. Information can be mined to create interfaces and generate dashboard reports.

AutoPrint

For those users who require paper reports, AutoPrint automatically prints sections or complete reports to any network printer.  Eliminates the need to manually print forms that must be printed on a regular basis. . Most importantly, once the workflow is established the specified forms are printed automatically without user intervention.

 

Ras Forms

Eliminates expenses associated with manual pre-printed forms & accommodates quick access to patient data to answer billing questions from customers by being able to capture UB04s and CMS 1500s . Allows users the ability to perform searches & access data for any time period.

e-Mail Workflows

Eliminates the need to manually fax or remotely distribute reports to users who have a need for hard-copy reports. Automates the manual process of sending selected reports. No user intervention is needed once the commands are set up. Converts data to a uniform PDF viewer with built-in password and recipient security with all encryption and security as required by HIPAA relating to the protection of patient health information.

HL7

Need to work with interface transactions like healthcare’s HL7?  Our ability to capture and deconstruct interface transactions will provide your eFolders database with the most up-to-date information!  Added a new vendor to Lawson?  Your patient Financial Class changed?  Want to turn an interface transaction into an eForm?  All of this is possible with dbtech’s interface ready capture engine.

Integration

Users can extract data and update existing databases by automatically and instantly merging and integrating applications that had been independent of one another. Provides the ability to merge data from disparate systems. Allows for the sending of FTP files to remote locations, push reports to PDAs or fax servers or launch third-party applications while the information is being automatically captured.

X12

Converts and archives all 837 transmissions and 835 receipts into a user-friendly, searchable database. Allows users to automatically capture, query, view, print and store transactions in an easy-to-read format. Eliminates the need for conversion programs to audit and query data.


DOCUMENT MANAGEMENT FACTS

  • 90% of corporate memory exists on paper

  • Paper use grows at a rate of 22% per year

  • Professionals spend 5-15% of their time reading information, and 50% looking for it

  • 22% of all documents are misplaced

  • 7.5% of paper documents are lost completely

  • $250.00 is spent on labor to search for one lost file


These are just a few reasons why document management and imaging has become such an integral component to successfully running any business; including the environmental concerns of using paper. Most of all, dbtech’s Ras is an inexpensive and comprehensive solution for eliminating the ever-growing challenges associated with handling paper in corporate environments.