DB Technology Has Been Helping Retailers Improve Processes For Over 25 Years
- Accounts Payable
- Human Resources
- And more….
Reduce or eliminate paper
Some of the ways we help retailers go paperless include:
- Instead of printing reports to paper, we make them available for online viewing
For example, instead of printing your Sell Through reports, send them to DB Technology’s Ras where all eligible employees can view them instantly and securely.
- Scan and store all your HR forms and documents.
- Eliminate paper forms, receipts, and other documents from the Accounts Payable department.
- Automatically email information to stores instead of using FedEx.
Improve workflows automatically
- We can enable electronic approval processes across your departments which dramatically decreases time spent and overall process time.
- Instead of having users key data into Excel spreadsheets each day, we can automatically update the spreadsheets when new reports are available.
- We can automatically email reports or documents to management offices or other locations as available. For example, when a sell-through report is generated each day we can extract each store’s information and email it to them.
- We can electronically split reports by department, GL account, SKU or any other criteria so that each user gets just the information they need.
Automate your paper forms
Like most paper documents, paper forms are expensive to store and retrieve and are often lost. Worse, they slow down many processes. Our electronic forms (eforms) are very easy to set up and use. Some of the benefits hotels have found include:
- Saves time by pre-populating the forms with available data
- Automatically filed in the appropriate folders so they never get lost
- Provides one central library for all of your company’s forms
- Improves processes for many departments including Human resources, Accounts Payable, Purchasing, etc.
DB Technology’s Retail Solution Lineup
The ultimate companion to your Retail Merchandising system
Ras is the easiest and most cost-effective way to take control of all of your documents and data. Ras can automatically capture and store reports, forms, EDI, images, PDFS, spreadsheets, documents, and other data from your Retail Merchandising system, Accounting system, and other applications. Unlike other systems, Ras will automatically identify what it captures, allowing you to store & access content with no user intervention.
Secure and Flexible
Ras provides a comprehensive set of security controls, allowing you to control not only who can access information but also what actions they can take. Want to allow a user to view a document but not print? No problem.
Automate Your WorkFlows
Ras goes beyond traditional document management by allowing you to automate the manual tasks that a user does with any particular document. This not only saves considerable time and money; it also improves accuracy and boosts employee morale. Some of the Automation Workflows available are listed below:
If your users key data from reports into spreadsheets or databases, you’ll find that this Ras automation will save time and money while also eliminating costly re-keying errors. Once you specify the source report and which information you want, the process will happen automatically each time a new report is captured by Ras.
For those users who require paper reports, AutoPrint automatically prints sections or complete reports to any network printer. Eliminates the need to manually print forms that must be printed on a regular basis. Most importantly, once the workflow is established the specified forms are printed automatically without user intervention
Save the time and expense of shipping or faxing reports. This automates the process of sending selected reports to one or more designated recipients with criteria and scheduling that you specify. Once set up, every new report that matches your criteria will be emailed automatically with no user intervention. Converts data to a uniform PDF viewer with built-in password and recipient security with advanced encryption.
This automation allows you to use data from any system to update any other system. For example, this can be configured to extract data from a report, process the data, update existing external databases and then execute a report on that data. All of this can happen automatically each time a new report is available. And with full scripting capability, the possibilities are nearly endless.
This automation will split reports into separate subreports by whatever criteria you specify. For example, an accounts payable report can be split by vendor and distributed to collection personnel such that each only gets the vendors assigned to them.
Ras has been proven over decades of use by hundreds of hotels. contact us to learn more.
Tame the Paper in Every Department
DB Technology’s efolders allows retailers to create paperless electronic folders for a variety of departmental uses and workflows. Documents can be scanned into folders or captured from virtually any source and automatically filed in the appropriate folder.
Easy to Deploy…But Powerful
- Simple to install with minimal IT involvement
- Every document or image added to eFolders is automatically indexed for rapid retrieval
- Comprehensive and flexible security structure
- Advanced encryption of all documents and data
Every Department Can Benefit
Some examples include:
- Buyers -scan and store all proposals
- Human Resources – Create folders per employee or job applicant.
- Accounts Payable – Create folders per Vendor & scan checks and invoices
- Supplier Contract Management – Keep on top of terms and renewals
Contact us to learn how efolders can help you tame the paper .
Electronic Forms For All Of Your Departments
Most retailers have dozens use dozens of paper forms that are used in various departments. DB Technology’s eForms solution can help all of these departments move from paper to electronic forms:
- Accounts Payable
- Human Resources
- Information Technology
- And more….
Designing Forms has never been easier
Don’t have the time or resources to create eForms? Use our fully managed eForms solution and we will create your forms for you so you can be up and running quickly
Our solutions use familiar industry standard tools like Microsoft Word and Adobe Acrobat, which minimizes training time and allows you to be up and running quickly. Our easy to use tools give you the full capability and independence to create and modify forms on your own.
Works With Your Software
With DB Technology’s eForms, users can access and even create forms without leaving their primary application using our eForms API. This allows you to harness the power of eForms with minimal training and changes to existing workflows.
Workflow Support Increases Efficiency and Savings
Regardless of your workflows, our document approval workflow support will minimize paper and process time while increasing efficiency for all stakeholders.
More Powerful Than Paper Forms
And never worry about finding the right form: Our configurable logic can automatically suggest the predetermined set of forms available for each situation.
Dynamic eForms Make it Easier for Everyone
Do you have multiple forms where only one section is different between them?
Our Dynamic eForms capability allows one form to replace many by changing itself automatically based on available information. Request a demo and see how this powerful feature can streamline your forms management and workflows.