How to Execute a Successful eForms Implementation

11 December 2023

AUTHORED BY: DB Technology

Healthcare organizations have a tremendous amount of paperwork to manage. Hospitals and clinics often rely on paper forms to collect and manage patient information, from patient intake forms to surgical consent forms. Digitizing paper forms is crucial for improving patient experience, streamlining healthcare workflows, and achieving cost-effectiveness. Today, we will discuss how we can help implement an electronic form solution so healthcare organizations can move from paper to digital records.

Why Healthcare Organizations Need an Electronic Form Solution

Healthcare organizations should start by identifying all paper forms and determining which ones must be digitized. All forms requiring patient input should be transformed into digital patient intake forms. This allows patients to complete forms at their convenience, either before or after they arrive at the hospital, without requiring manual data entry by healthcare staff. 

The benefits of going paperless include financial savings, disaster recovery, and a positive impact on the denial rate. Also, patients benefit from digital forms because they can be filled out at their convenience, making the process faster and more efficient.

How to Digitize Paper Forms at Your Hospital

The first step to a successful electronic forms implementation is to form a committee to define project needs. This committee should identify paper forms in each department and inform hospital upper management of the enormous financial savings and increases in patient satisfaction that electronic forms bring. Once paper forms are identified, the committee should determine where completed eForms should end up, most likely in the electronic health record (EHR).

The next step is to work with the IT department to copy an existing HL7 transaction to send Admission-discharge-transfer (ADT) and updates to dbtech. From there, dbtech can build and implement all forms without requiring new interfaces. Finally, your organization should conduct a departmental review to identify how existing workflows can be improved with eForms. An example would be paper-based nurse rounding, which can move to an electronic form that syncs automatically with the patient chart in the EHR.

dbtech Ensures a Seamless Electronic Forms Implementation

Once the forms are digitized, dbtech can help with their migration, which takes less than 60 days. This eForms solution integrates with most platforms, and users can access and fill out forms without leaving their primary application. This enables faster, more seamless implementation of eForms. Minimal training is required, and existing workflows can remain because the forms work with EHRs like Cerner, Epic, MEDITECH, and others.

Contact dbtech for a More Efficient Paper-to-Digital Forms Transition

dbtech’s electronic forms solution offers healthcare organizations an efficient and cost-effective way to transition from paper to digital forms. With minimal training and seamless integration with existing EHRs, healthcare organizations can see immediate improvements in workflows, patient satisfaction, and cost savings. Contact dbtech today to learn more about how our eForms solution can transform your organization.

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