Customized eForms are electronic forms built to match your organization’s specific workflows, patient populations, and documentation requirements. Rather than adapting your processes to fit a rigid template, dbtech’s eForms solution is designed around how your facility actually operates.
What Makes an eForm “Customized”?
A customized eForm is an electronic form that has been tailored to reflect the specific fields, branding, layout, clinical requirements, and workflow logic of each specific department. This includes the types of information captured, how that information is displayed, which fields are required versus optional, what triggers certain form types to appear, and how data flows into connected systems once a form is completed.
Forms Built Around Your Patient Types and Workflows
dbtech’s eForms solution allows forms to be configured based on patient type, so staff only see the forms relevant to a specific patient encounter. This reduces confusion, accelerates registration and clinical documentation workflows, and improves data accuracy. A patient presenting in the emergency department, for example, will trigger a different set of forms than an outpatient visit, all handled automatically within the system.
Support for a Wide Range of Form Types
Customized eForms can cover virtually any documentation needed in a healthcare setting, including patient registration and intake forms, consent forms, clinical documentation, labels and barcode wristbands, financial counseling forms, and any facility-specific documentation your organization requires. If your current workflow relies on a paper form, that form can be replicated, improved, and digitized within the dbtech eForms solution.
Electronic Signature Capture
Customized eForms support electronic signature capture, giving patients and staff a legally compliant way to sign documents without printing or scanning. This further eliminates paper from the workflow while maintaining the documentation standards your organization requires.
Pre-Populated with Patient Data
One of the key advantages of customized eForms is that they are automatically pre-populated with patient information pulled from your EHR or registration system. This reduces manual data entry, minimizes errors, and saves staff significant time across every patient encounter.
Available During Both Uptime and Downtime
Customized eForms are available for use during normal EHR operations and during downtime events. When used as part of dbtech’s Downtime Solution, eForms act as an extension of your EHR, ensuring that clinical and administrative documentation can continue electronically even when primary systems are unavailable. Documents captured during downtime are indexed and exported back into the EHR once systems are restored.
Managed eForms Option for Ongoing Support
For organizations that want ongoing management of their forms library, dbtech also offers Managed eForms, a service in which dbtech handles the creation, maintenance, and updating of your electronic forms. This is particularly valuable when regulatory requirements change or when your organization adds new service lines, departments, or locations.
Ready to replace paper forms with a solution built for your organization? Contact the dbtech team to learn more about customized eForms.